REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 26 June 2018.
BUSINESS ARISING FROM THE MINUTES
Report from Catholic Health Alliance of Canada Annual Convention (CHAC) – Dr. Grant circulated a summary of this conference which she attended on May 9-11, 2018. The theme was “Toward Formation: Creating the path to strong lay leadership of the healing ministry of Jesus Christ in Canada”. She also circulated, for Board Members to review, the “Awaken Proof Points” which are the supporting facts, figures, points of historical context, stories, and e-links that demonstrate the national and local relevance of the position statement and pillars.
CORRESPONDENCE – The Board of Directors noted the following cards of appreciation:
-Thank You Card from Ms. Carol Penpeck for retirement flowers;
-Thank You Card from the Bryan Family re death of Mrs. Fran Bryan; and
-Thank You Card from Ms. Valérie Doré re Bouquet (retiring Vice-chairperson).
ADMINISTRATION REPORT — Mrs. Lafrance-Allaire’s report included Values Integration Appraisal Report (recognizes excellent work done at SJCCC), Centre for Accreditation of Rehabilitation Facilities (CARF) Accreditation Letter and Report (full three-year accreditation award, Leadership Team addressing areas for improvement), Good News Item (Financial Controller), and; and Census Data. Also discussed:
Attestation – In accordance with the Broader Public Sector Accountability Act, an Attestation Form and supporting schedules must be filed with the Champlain LHIN. The Board of Directors approved “Appendix C – Attestation (re Consultants) for 01 April 2017 to 31 March 2018” and “Schedule A to Attestation” as presented.
French Language Services (FLS) – The Centre has received a French Language Designation Certificate issued on 01 May 2018, recognizing that it is an official provider of FLS. Also attached was a congratulatory letter from the Minister of Francophone Affairs, recognizing our Centre’s devotion to improving the quality of care offered.
QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Balanced Scorecard (New Format) – A sample of the new format was introduced. This new format highlights the four key areas: Customer; Financial; People; and Internal Processes. These areas are in line with our Vision and 2018-19 Goals. The new version will commence once the first quarter data results are available at the end of June. We will continue to monitor metrics as outlined by the Province using the former version now called the Quality Assurance Scorecard to keep track of indicators that require interventions and to ensure that we maintain the indicators in which we excel.
Balanced Scorecard (Current Format) – The current Balanced Scorecard was reviewed.
ETHICS AND MISSION COMMITTEE
Movie: The Last Breath – A tentative date of November 1st which is during Mission Week has been set for the viewing of this film. Filmmaker Annabelle Loyola has confirmed that she would be available on that date. Appropriate marketing and publicity of the movie will be done.
Values Integration Appraisal (VIA) Process Final Report – This document was discussed at length by the Committee. The VIA Process Final Report will be followed-up and recommendations implemented. It was noted that the assessors were very complimentary of our Centre.
Framework for Responding to Requests for Medical Assistance in Dying (MAID) – There have been changes in this document from the Catholic Health Association of Ontario (CHAO) surrounding “exceptional circumstances” in providing assessment on site. The Centre’s policies will be revised accordingly.
Standing Agenda Item for Committee Members: Any Other Ethical Issues for Discussion – This will become a stand-alone item on the Ethics and Mission Committee agenda.
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – A surplus in each operation is forecast for year end. The Board of Directors approved the Financial Statements for the Periods Ending 30 April 2018 and 31 May 2018 as presented.
Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April and May 2018.
EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for June 2018 and Governance Educational Opportunities were circulated to the Board of Directors for information.
The next regular Board of Directors meeting is scheduled for Tuesday, 04 September 2018 at noon in the Boardroom.