REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 15 May 2019. The Annual Meeting of the Board was held immediately prior to the regular meeting.
SPECIAL PRESENTATION – RETIREMENT SISTER VALADE AND MS. ANN SURCH
Mrs. Lafrance-Allaire thanked Sister Valade for her devotion, compassion, and inspiration to everyone to live within the Mission and Values of St. Joseph’s Continuing Care Centre. Sister Valade thanked the Board of Directors for the many rewarding years she has had being on the Board of St. Joseph’s Continuing Care Centre.
Ms. Surch, Coordinator of Administration Services, retired 21 May 2019 after 37 years with the Centre. Mrs. Gizanne Lafrance-Allaire thanked Ms. Surch for her dedication, hard work, and support. Mrs. Lafrance-Allaire presented Ms. Surch with a necklace with a tree of life pendant. Ms. Surch thanked the Board of Directors for the gift and the rewarding years she has had at St. Joseph’s Continuing Care Centre.
BUSINESS ARISING FROM THE MINUTES
Membership Response re Hotel Dieu Alliance Memorandum of Understanding – Approved by the Members of the Corporation.
CORRESPONDENCE
Memorandum of Catholic Health International (CHI) re Appointment of Ms. Wilson to Board – The Board noted the letter from CHI.
Thank you Card from Mrs. Tammie Menard, former Community Engagement Officer – The Board of Directors noted the card of appreciation for Mrs. Menard’s retirement gift.
ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Management Goals and Objectives 2019-20 (approved), Annual Report to the Sponsor 2019 (completed and submitted to CHI), and Good News Item (Two Quinn House staff members have attended a week-long course named Dementia Care Matters in Toronto. They were both energized with the possibilities of revolutionizing the way we deliver dementia care.) Also discussed:
Ontario Health Team (OHT) – Mrs. Lafrance-Allaire met with a group of community partners on 30 April 2019 at St. Joseph’s Continuing Care Centre (SJCCC) in order to discuss the forming of an Ontario Health Team for the region. The OHT Compatibility, Collaboration and Commitment Self-assessment tool was completed and submitted to the Ministry of Health and Long-Term Care.
The Board of Directors approved the report from Administration, including the Management Goals and Objectives for 2019-20.
QUALILY IMPROVEMENT (QI) / SAFETY COMMITTEE
Balanced Scorecard 2018-19 (Q4) – The Balanced Scorecard 2018-19 goals are well underway to being achieved.
Quality Assurance Scorecard – The 2019-20 scorecard format will be revamped and presented at the next meeting of the Quality Improvement / Safety Committee.
Concerns and Complaints (Q4) – The Concerns and Complaints (Q4) were reviewed by the Committee.
Resident Survey Results 2018 – Questions surrounding care and staff were all positive. Next year, the survey will include more detailed questions relating to Spiritual Care. Ninety-eight percent of respondents stated they would choose SJCCC again if there were making the decision for Long-Term Care.
Patient Survey Results 2018 – Patients ranked Palliative Care Services high and 100 percent stated they would recommend SJCCC/Hotel Dieu to others.
Residents’ Bill of Rights – The Residents Bill of Rights was reviewed and no changes were made. The Residents’ Bill of Rights was approved by the QI/Safety Committee as presented.
ETHICS AND MISSION COMMITTEE
Strategic Planning / Mission Effectiveness Session – This will be held on 12 September 2019 at the Nav Centre.
Palliative Care Committee Update – The “Palliative Care: Communication at End-of-Life Training” presented to 20 staff members was very successful.
Guidelines for Medical-moral Consultations – The Corporate Policy #3-a-22 re Guidelines for Medical-moral Consultations was approved by the Board of Directors.
Ethicist – A reminder was given to the Board of Directors that there are many resources available such as Sister Joan Kalchbrenner from the Religious Hospitallers of St. Joseph. It was also mentioned that an ethicist from the Champlain Local Health Integration Network (LHIN) is available to speak about family, spirituality, and palliation of young patients.
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE
Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for March 2019.
Statement of Administrative Responsibility – Noted. This document will be sent to the Members of the Corporation for information.
Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2019 were presented and will be recommended to the Members of the Corporation for approval.
Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.
AUXILIARY REPORT
Summer Activity – Although things will slow down for the summer, fundraising by the Auxiliary will continue.
PROFESSIONAL ADVISORY COMMITTEE
Recruitment – A physician may be interested in joining our Medical Staff.
GOVERNANCE COMMITTEE
Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointments and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson and Mr. Mathieu Despatie, Vice-chairperson), and Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval. Annual reports from the Chairperson, Executive Director, and Medical Directors Dr. Patel and Dr. Foley were also presented, approved and forwarded to the Members of the Corporation.
EDUCATIONAL OPPORTUNITIES – The Centre’s Education Calendar for May 2019 and Governance educational opportunities were circulated to the Board of Directors for information.
The next regular Board of Directors meeting is scheduled for Tuesday, 25 Tuesday 2019 at noon in the Boardroom.