REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 05 January 2021.
ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Strategic Planning, French Language Designation (resolution), Good News Items (birthday celebrations) and Census. Also discussed:
Policies Reviewed/Revised – Board of Directors policy #2-a-6 re Orientation Programme for Board Members and Members of the Board Committees, Board of Directors policy #2-a-28 re Fiscal Advisory Committee and Corporate Policy #3-a-21 re Research Proposals were approved with changes to policy #3-a-21.
ETHICS AND MISSION COMMITTEE
Standing Item: Annual Workplan – It was approved by the Board of Directors that the items associated to public relations and branding be removed from the Ethics and Mission Committee Workplan.
AUXILIARY REPORT
The Auxiliary prepared and circulated Christmas cards for the residents, patients and staff members at SJCCC during the holiday season.
GOVERNANCE COMMITTEE
Diversity and Inclusion – In search for a guest speaker that could cover all aspects of diversity and inclusion. The Board Members and the Leadership Team will be invited to attend the presentation once scheduled.
Ontario Hospital Association (OHA) Board Self-Assessment Summary Report and Supplementary Handbook – Overall, the results were good. The lowest scored questions were reviewed and ideas from the Governance Committee to improve were discussed with the Board Members.
It was approved by the Board of Directors that moving forward, every In Camera Session during each Board meeting will include a management free portion to allow the Members of the Board to discuss freely among themselves without management present.
Standing Item: Annual Workplan – The Board of Directors approved that Diversity and Inclusion be added to the Governance Workplan under additional section every meeting.
Make-up of the Public Relations and Branding Committee
The Board of Directors approved that Mr. Robertson be appointed as Chairperson of the Public Relations and Branding Committee and be removed from the Comprehensive Planning, Finance and Personnel Relations Committee (CPFPRC), that Mrs. Vincelli be appointed as a Director on the Public Relations and Branding Committee and that Mr. MacDonell be appointed to the CPFPRC as others appointed by the Board of Directors, as needed.
Mr. Robertson, Mrs. Vincelli and Mr. MacDonell have all accepted.
It was approved by the Board, that under all the Board Committees in the Administrative Bylaws where it says “Have a Chairperson and Vice-Chairperson who shall be appointed by the Board on recommendation by the Committee;” it should be changed and read instead “Have a Chairperson and Vice-Chairperson who shall be appointed by the Board from among its numbers;”.
NEW BUSINESS
Board of Directors Policy Revised – The Board of Directors approved with amendments Board of Directors policy #2-a-2 re Board of Directors.
Standing Item: Annual Workplan – The workplan for the month of January was reviewed.
The next regular Board of Directors meeting is scheduled for
Tuesday, 02 February 2021 at noon via video conference due to COVID-19.