REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 02 February 2021.

BUSINESS ARISING FROM THE MINUTES
Membership Response to Board Request – A memorandum from Dr. Stewart dated 30 November 2020 indicated the following decision by the Members of the Corporation:
a)Bylaws to be Amended to Include the New Public Relations and Branding Committee            Approved.

Diversity, Equity and Inclusion – A guest speaker from Miller Thomson will be scheduled to do a virtual workshop on the topics of diversity, equity and inclusion. The workshop will be booked sometime in April; dates will be brought forward at the Governance Committee.

ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Management Goals and Objectives 2020-2021 – Update Q3, Good News Items (beautiful thank you note from a family member of a resident who has passed) and Census. Also discussed:

COVID-19 – The Hospital Accountability Planning Submission (HAPS), the renewal of the Long-Term Care Home Service Accountability Agreement (LSAA), the renewal of the Hospital Service Accountability Agreement (HSAA) and the Quality Improvement Plan for both St. Joseph’s Villa and Hotel Dieu Hospital have all been postponed by the provincial government due to the pandemic. These items are typically brought forward to the Board of Directors either in January, February or March.

Corporate Policy Review – The Board of Directors approved the following policies as reviewed or revised:
-Corporate Policy #3-a-66 re Privacy Breach Management;
-Corporate Policy #3-a-67 re Privacy Logging and Auditing;
-Corporate Policy #3-a-68 re Privacy and Security Training;
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints; and
-Corporate Policy #3-a-70 re Privacy Policy.

QUALITY IMPROVEMENT/SAFETY COMMITTEE
Resident Survey Results – 2020 – St. Joseph’s Villa proceeded with the surveys in 2020 where many other homes decided not to during the pandemic. A lot of metrics were down compared to last year but considering the pandemic, results were pretty good. The survey results are reflective of the changes and restrictions that have been put in place because of COVID-19.

Patient Survey Results – 2020 – COVID-19 has impacted the Patient Survey Results as well.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) 
Financial Statements – The statements were reviewed.  The Board of Directors approved the Financial Statements for the period ending 30 November 2020 and 31 December 2020 as presented.

Budget – The budget presentation was reviewed and accepted for information
purposes. Request from the Ministry to submit the budget continues to be deferred.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for November and December 2020.

AUXILIARY REPORT
The Auxiliary will generously lend out the space in the gift shop to allow space for COVID-19 testing.

NEW BUSINESS
Board of Directors Policy to Review – The Board of Directors approved Board of Directors policy #2-a-3 re Directors’ / Board Committee Members’ Code of Conduct.

Bylaws to Revise – Sections 1.1 and 4.1(b)(i) of the Administrative Bylaws were revised and recommended to the Members of the Corporation.

Standing Item: Annual Workplan – The workplan for the month of February was reviewed.

 

The next regular Board of Directors meeting is scheduled for
Tuesday, 02 March 2021 at noon via video conference due to COVID-19.