REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors and the Annual Meeting of the Board was held on 11 May 2021.
BUSINESS ARISING FROM THE MINUTES
Memorandum Response re Change of Bylaws (All committees should read from among its numbers). WRITTEN APPROVAL PENDING.
CORRESPONDENCE
Membership Response re Change of Bylaws (Archdiocese of Ottawa-Cornwall) APPROVED.
Membership Response re Change of Bylaws (Remove Coordinator of Administration Services from Branding Committee) APPROVED.
ADMINISTRATION REPORT – Mrs. Lafrance-Allaire’s report included: Risk Management Review 2020-2021, Management Goals and Objectives 2021-22 (approved), Good News Item (thank you card from employee/family member) and census. Also discussed:
Corporate Policy Review – The Board of Directors approved the following policy as reviewed:
-Corporate Policy #3-a-30 re Health and Safety Policy
ETHICS AND MISSION COMMITTEE
Standing Item: Annual Workplan – As per the Board’s approval, “Awareness of Diversity, Equity and Inclusion (DEI)” will be added to the Ethics and Mission Committee Annual Workplan.
PUBLIC RELATIONS AND BRANDING COMMITTEE
Presentation – Audiences – The meeting mostly focused on identifying SJCCC’s audiences and how to reach them.
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE
Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for March 2021.
Statement of Administrative Responsibility – Noted. This document will be sent to the Members
of the Corporation for information.
Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2021 were presented and will be recommended to the Members of the Corporation for approval.
Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.
PROFESSIONAL ADVISORY COMMITTEE
Recruitment – A physician may be interested in joining our Medical Staff.
GOVERNANCE COMMITTEE
Board of Directors Skills Matrix – It was approved by the Board of Directors that “Awareness of Diversity, Equity and Inclusion” be added as a category under skills and experience to the Board of Directors Skills Matrix.
Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding reappointments of Directors including Officers (Mr. Paul Desnoyers, Chairperson and Mr. Mathieu Despatie, Vice-chairperson), and Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval. Annual reports from the Chairperson, Executive Director, Medical Directors Dr. Patel and Dr. Foley, Comprehensive Planning, Finance and Personnel Relations Committee, Ethics and Mission Committee, Quality Improvement/Safety Committee and Public Relations and Branding Committee were also presented, approved and forwarded to the Members of the Corporation.
Vacancy
Note: Dr. Mary Jane Randlett has chosen to not let her name stand for another term is leaving the Board this year, resulting in a vacancy.
Standing Item: Annual Workplan – As per the Board’s approval, “Awareness of DEI” will be added to the Governance Committee Annual Workplan.
OTHER BUSINESS
Standing Item: Annual Workplan – The Board of Directors approved that “Awareness of DEI” be added to the Board of Directors Annual Workplan.
Standing Item: Diversity, Equity & Inclusion (DEI) – All Board Members were invited to a four-conversation series to raise awareness and understanding of systemic racism and how to address its devastating health impacts. A few Board Members attended the first conversation of the series, “We Are Called – Confronting Racism to Achieve Health Equity Conversation Series”.
The next regular Board of Directors meeting is scheduled for
Tuesday, 29 June 2021 at noon via video conference due to COVID-19.