REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 27 June 2023.
ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Ministry of LTC Inspection Report, Accessibility for Ontarians with Disabilities Act, 2005 (AODA) – Desk Audit (desk audit is completed and SJCCC is 100% compliant), Good News Item (SJCCC residents participated in the Walk Weekend for the Alzheimer Society of Cornwall & District) and Census Data. Also discussed:
LSAA Declaration of Compliance Resolution – Schedule E re Form of Compliance Declaration is an annual requirement. There are two known exceptions indicated on Appendix 1.
BPSA Attestation Forms A and C – In accordance with the Broader Public Sector Accountability Act, an Attestation Form and supporting schedules must be filed with the Ministry.
HSAA Article 8 – Form of Compliance Declaration – HSAA Article 8 – Declaration of Compliance form is an annual requirement under the HSAA, an agreement with the Ministry.
The Board of Directors approved for signature the LSAA Declaration of Compliance, the “Appendix C – Attestation (re Consultants) for 01 April 2022 to 31 March 2023” and “Schedule A to Attestation” and the HSAA Article 8 – Declaration of Compliance form.
ETHICS AND MISSION COMMITTEE
Spiritual Care – The Ethics and Mission Committee brought to the Board’s attention that Father Dumoulin will be celebrating his 50th anniversary as a Priest, and 20 years serving at St. Joseph’s Continuing Care Centre this year. A congratulatory letter will be drafted and signed by Mr. Desnoyers on behalf of the Board.
Standing Item: Annual Workplan – The Ethics and Mission Committee suggested that an optional meeting be added in June since the meetings in April and August are so far apart.
The Board of Directors approved the workplan as revised.
Policies to Review/Revise
The Board of Directors approved the following policies as reviewed:
-Corporate Policy #3-a-26 re Guidelines for Use of Advance Directives for Healthcare Decisions
-Corporate Policy #3-a-28 re Guidelines for Care at End of Life
-Corporate Policy #3-a-29 re Guidelines Regarding Sexual Intimacy
COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Appointment of Auditors 2023-2024 – KPMG
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 30 April 2023 as presented.
Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April 2023.
Gym Update – An update on the construction of the new rehabilitation space was provided.
GOVERNANCE COMMITTEE
AdvantAge Ontario On-Demand LTC Board Governance Training for Groups – The Board of Directors has agreed to purchase the subscription in September. The Board Members will have 365 days from the start date to access the course.
Board Vacancies
The Board of Directors recommended to the Members of the Corporation that Ms. Katie Michaud be appointed to the Board of Directors for a three-year term ending in 2024.
There is one more vacant position on the Board of Directors that still needs to be filled. It was suggested to advertise in the church bulletins. Mrs. Lafrance-Allaire and Mrs. Robertson will reach out to the appropriate contacts.
Survey Results – Survey results were very favourable.
PUBLIC RELATIONS AND BRANDING COMMITTEE
Policy to revise
The Board of Directors approved Board of Directors policy #2-a-40 re Public Relations and Branding Committee as revised.
Standing Item: Annual Workplan – Remove the Auxiliary items from the Annual Work Plan.
The Board of Directors approved the Public Relations and Branding Committee workplan as revised.
OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of June was reviewed.
Standing Item: Equity, Diversity and Inclusion (EDI)
- Self Reflection May 2023
- EDI and Spiritual Care Activity Log
- EDI Calendar
- 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – The Senior Team and Managers have participated in this Session virtually. The Board of Directors would be interested in participating in this session in person at SJCCC. This session will be booked in the fall.
Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. Motion Needed to CHI – Resignations of Mrs. McEvoy-Robertson and Ms. Keays-Irving The Board of Directors recommended to the Members of the Corporation that the resignations of Ms. Victoria Keays Irving and Mrs. Bernadine McEvoy-Robertson be accepted.
The next regular Board of Directors meeting is scheduled for Tuesday, 05 September 2023 at 1200 hours via video conference due to COVID-19.