REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 October 2024.

BUSINESS ARISING FROM THE MINUTES
Memorandum Response re Administrative By laws -APPROVED. (written)

ADMINISTRATION REPORT
Ms. Lafrance’s report included: Strategic Direction: Expanding Senior Housing – Land Development – Flourish Session, Good News Item (Employee Service Awards was held off-site and honoured 30 staff members and 7 retirees) and Census Data. Also discussed:

Policy Approval – The Board of Directors approved the following policies as reviewed/revised.

-Corporate Policy #3-a-66 re Privacy Breach Management
-Corporate Policy #3-a-67 re Privacy Logging and Auditing
-Corporate Policy #3-a-68 re Privacy and Security Training
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints
-Corporate Policy #3-a-70 re Privacy Policy
-Corporate Policy #3-a-71 re Lock Box Policy
-Corporate Policy #3-a-75 re Resident/Patient Record: Access to and Release of

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statement for the Period of August 2024 as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statement for August 2024.

Benefits Renewal – The Board of Directors approved to move forward with an agreement with Collaborative Benefits.

GOVERNANCE COMMITTEE
Succession Planning – Chief Executive Officer – The Board is working on approving a policy in regards to succession planning.

NEW BUSINESS
Update Terms of members in Bylaws (QI) Committee – The Board of Directors recommended to the Members of the Corporation that Administrative Bylaws be revised to read under the Quality Improvement/Safety Committee as “Director of Continuous Care” instead of
the Nursing Care Coordinator as approved by the Board”.

Updated Bylaws of RHSJ – Draft 2024 – The proposed Administrative Bylaws of The Religious Hospitallers of St. Joseph of Cornwall, Ontario pertaining to St. Joseph’s Continuing Care Centre (SJCCC) from the Members of the Corporation were shared and discussed.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 05 November 2024 at 1200 hours via video conference.