REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 October 2024.

BUSINESS ARISING FROM THE MINUTES
Memorandum Response re Administrative By laws -APPROVED. (written)

ADMINISTRATION REPORT
Ms. Lafrance’s report included: Strategic Direction: Expanding Senior Housing – Land Development – Flourish Session, Good News Item (Employee Service Awards was held off-site and honoured 30 staff members and 7 retirees) and Census Data. Also discussed:

Policy Approval – The Board of Directors approved the following policies as reviewed/revised.

-Corporate Policy #3-a-66 re Privacy Breach Management
-Corporate Policy #3-a-67 re Privacy Logging and Auditing
-Corporate Policy #3-a-68 re Privacy and Security Training
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints
-Corporate Policy #3-a-70 re Privacy Policy
-Corporate Policy #3-a-71 re Lock Box Policy
-Corporate Policy #3-a-75 re Resident/Patient Record: Access to and Release of

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statement for the Period of August 2024 as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statement for August 2024.

Benefits Renewal – The Board of Directors approved to move forward with an agreement with Collaborative Benefits.

GOVERNANCE COMMITTEE
Succession Planning – Chief Executive Officer – The Board is working on approving a policy in regards to succession planning.

NEW BUSINESS
Update Terms of members in Bylaws (QI) Committee – The Board of Directors recommended to the Members of the Corporation that Administrative Bylaws be revised to read under the Quality Improvement/Safety Committee as “Director of Continuous Care” instead of
the Nursing Care Coordinator as approved by the Board”.

Updated Bylaws of RHSJ – Draft 2024 – The proposed Administrative Bylaws of The Religious Hospitallers of St. Joseph of Cornwall, Ontario pertaining to St. Joseph’s Continuing Care Centre (SJCCC) from the Members of the Corporation were shared and discussed.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 05 November 2024 at 1200 hours via video conference.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 03 September 2024.

BUSINESS ARISING FROM THE MINUTES

Membership Response re Annual Meeting Recommendations                  –APPROVED. (written)

Memorandum Response re Administrative By laws                                        -PENDING.

CORRESPONDENCE – Thank You Card from Tony Ingram – Noted.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: French Language Service Remote Care Monitoring, Management Goals, the Ministry of LTC Inspection Report and CARF Accreditation – QIP Acknowledgement Good News Item (Cornwall Waterfest Dragon Boat Race was a success) and Census Data. Also discussed:

Policy Approval

The Board of Directors approved Corporate policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by St. Joseph’s Continuing Care Centre as revised.

Resolution – French Language Designation – The resolution for French Language Designation at St. Joseph’s Continuing Care Centre has been approved.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statement for the Period of July 2024 as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statement for July 2024.

GOVERNANCE COMMITTEE

Board of Directors – Interviews – The Board of Directors recommended to the Members of the Corporation that Steph Sanborn and Mrs. Tessier be appointed to the Board of Directors for a term of 3 years.

NEW BUSINESS

Policies to Review – The Board of Directors approved the following policies as reviewed:

-Board of Directors policy 2-a-2 re Board of Directors

-Board of Directors policy 2-a-3 re Directors’ / Board Committee Members’ Code of Conduct

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of September was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI)

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed

The next regular Board of Directors meeting is scheduled for Tuesday, 01 October 2024 at 1200 hours via hybrid.

Current Outbreaks:

Effective October 15, 2024, there are no outbreaks.

During periods of outbreak…

• Although visitation remains in effect during periods of outbreak, we encouraged families to avoid non-essential visits. Visitors are required to wear a mask on an affected unit and wear appropriate personal protective equipment as indicated outside designated rooms.
• Hand hygiene is the most important measure we all can take! It protects, our residents/patients, staff and visitors and stops the spread. Please ensure you are washing your hands on arrival, on departure, before sharing a meal, and after contact with a resident/patient.
• Social isolation is a great concern and very negatively affects your loved ones. All attempts to maintain normalcy are made while keeping your loved one safe. Group activities will be adjusted during an outbreak and restricted based on individual cases.
• Staff continue to diligently monitor residents/patients for the onset of symptoms to be placed on precautions as soon as symptoms develop.

COVID-19 and Respiratory Viruses: Information & FAQs

What precautions are St. Joseph’s Continuing Care Centre taking to keep my loved one safe?

• Enhanced masking requirements began November 7, 2023 to protect our staff and residents during peak season for respiratory viruses, including Covid-19.
  • All staff, students and volunteers are required to wear a mask in resident areas indoors.
  • Visitors are strongly recommended to wear a mask when visiting their loved ones while in common resident areas indoors. This would include all areas on the units and when in close proximity to any resident. Masks are not required while in private room of resident you are visiting, or when eating or drinking.  Visitors are welcome and encouraged to participate in activities and/or enjoy a meal with their loved ones. Masks are strongly recommended for these instances unless eating or drinking with the resident.

How can families get an update on their loved ones?

Families who are unsuccessful in reaching the nursing station for an update on their loved ones may contact the office of Patient/Resident and Family Relations at 613-933-6040 x 22370 (CCC) or ext. 22106 (LTC). Families may leave a message on the confidential voicemail and expect a return call within 24 hours of reception (Monday to Friday).

Please note: Our nurses and doctors continue to ensure prompt communication with families in the event of a significant change in medical condition during these times.

Can families take their loved ones home?

Discharges to private homes are still being permitted. Therefore, St. Joseph’s Continuing Care Centre may have your loved one discharged in your care during an outbreak; however, re-admission to the Centre will be provided on a priority basis through the Champlain LHIN, once the restrictions are lifted. For more information, please click HERE.

Tell me more about vaccines for Covid-19 and Influenza!

Vaccines to protect against Flu, RSV, Covid-19 and pneumococcal are strongly recommended for every resident and we ask all residents, family and care givers to consider getting their vaccines regularly.

You can get a Covid-19 vaccine every 6 months, Flu vaccine once a year, RSV and the new pneumococcal vaccine is one time dose.

You can get flu, Covid-19, RSV, and pneumococcal vaccines at the same if they are all available at the same time/place.

How can families help support St. Joseph’s Continuing Care Centre?

There are many ways that families can help support our Centre. First and foremost, please continue to assist our staff in presenting a united front when it comes to following Public Health recommendations and restrictions.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 24 June 2024.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Ministry of LTC Inspection Report, CARF Canada Accreditation; Hospital Board to be informed and Hospital Board to Report to Funder, Good News Item (the Auxiliary Bishop Yvan Mathieu of Archdiocese of Ottawa-Cornwall blessed and shared kind words of our new rehabilitation space during the open house on 06 June 2024) and Census Data. Also discussed:

Policy Approval

The Board of Directors approved Corporate policy #3-a-50 re French Language Services as revised.

HSAA Article 8 – Form of Compliance Declaration – HSAA Article 8 – Declaration of Compliance form is an annual requirement under the HSAA, an agreement with the Ministry.

The Board of Directors approved the signature for HSAA Article 8 – Declaration of Compliance form.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statements for the Period of April and May 2024  as presented.

Management Fiduciary Statements – The Board of Directors approved the Management Fiduciary Statements for April and May 2024.

GOVERNANCE COMMITTEE 

Board Vacancies  – There are 2 vacant positions on the Board of Directors that need to be filled. Resumes have been received and the interview process will commence.

Executive Committee recommendation

The Board of Directors recommends to Catholic Health International that Dennis Richer be nominated as Chairperson of the CPFPR Committee on the Executive Committee.

GOVERNANCE COMMITTEE 

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-40 re Public Relations and Branding Committee as reviewed.

NEW BUSINESS

Chief Nursing Executive

The Board of Directors appointed Lynn Theriault as Chief Nursing Executive. 

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of June was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) – Press Release – A press release was shared with the Board of Directors. 

Standing Item – Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Tuesday, 03 September 2024 at 1200 hours via video conference.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 14 May 2024.  The Annual Meeting of the Board was held immediately prior to the regular meeting (see Governance Committee section).

CORRESPONDENCE 

Annual Report to the Sponsor 2024 – During the Regular Board meeting, the Board Members will complete the Annual Report to the Sponsor 2024. This report is a yearly requirement from Catholic Health International. The collective responses will be sent to Catholic Health International by Administration.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Management Goals Year 2024-2025 (approved), Strategic Direction: Innovative Care – HDH Scheduled Therapeutic Program – Risk Management Review for 2023-2024 and Management Goals for the year 2024-2025, Good News Item (Sister Rosalia Cobey Awards were held 24 April 2024 with 13 testimonials) and Census Data. Also discussed:

Policy Approval 

The Board of Directors approved the following policy as revised:

-Corporate Policy #3-a-30 re Health and Safety Policy

The Board of Directors approved the report from Administration, including the Management Goals for 2024-2025.

ETHICS AND MISSION COMMITTEE

Policies to Review/Revise

The Board of Directors approved the following policies as reviewed:

-Corporate Policy #3-a-26 re Guidelines for Use of Advance Directives for Healthcare Decisions

-Corporate Policy #3-a-28 re Guidelines for Care at End of Life

-Corporate Policy #3-a-29 re Guidelines Regarding Sexual Intimacy

The Board of Directors approved the Mission Effectiveness Plan. 

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for March 2024.

Statement of Administrative Responsibility – Noted. This document will be sent to the Members of the Corporation for information.

Draft Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2024 were presented and are recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

GOVERNANCE COMMITTEE 

Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson, Mr. Mathieu Despatie, Vice-chairperson and Ms. Elizabeth MacLennan, Secretary-Treasurer), Ex-officio Members, as well as changes to some Board Committees. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.

Annual Reports – Annual reports from the Chairperson, Executive Director, Medical Director of Long-Term Care, Chairperson of the Ethics and Mission Committee, Chairperson of the Quality Improvement / Safety Committee and Chairperson of the Public Relations and Branding Committee were presented, approved and forwarded to the Members of the Corporation.

OTHER BUSINESS

Standing Item – Annual Workplan – The workplan for the month of May was reviewed.

Standing Item – Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Monday, 24 June 2024 at 1200 hours in person.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 02 April 2024.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Strategic Direction: Integrated Campus of Care Developing the Vision, Bill 124 – Reimbursements, CARF Accreditation 2024, Ministry of LTC Inspection Report, Long-Term Care Service Accountability Agreement (LSAA) – Extension, Hospital Service Accountability Agreement (HSAA) – Extension, Good News Item (Easter Mass schedule took place in person and was enjoyed by all) and Census Data. Also discussed:

Policies to Review

The Board of Directors approved the following policies as reviewed.

-Corporate Policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by SJCCC

–Corporate Policy #3-a-15 re Contracts – Affiliation Agreements

-Corporate Policy #3-a-18 re Contracts – Services and Projects

EXECUTIVE COMMITTEE

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-8 re Executive Committee as reviewed.

ETHICS AND MISSION COMMITTEE

Policies to Review/Revise

The Board of Directors approved the following policies as reviewed:

-Board of Directors Policy #2-a-15 re Ethics and Mission Committee

-Corporate Policy #3-a-21 re Research Proposals

-Corporate Policy #3-a-22 re Guidelines for Medical-Moral Consultations

-Corporate Policy #3-a-24 re Death with Dignity

The Board of Directors approved the following policy as revised:

-Board of Directors policy #2-a-35 re Board of Directors Annual Evaluation   

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statement for the Period of February 2024  as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for February 2024.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Physician Application at Hotel Dieu Hospital

The Board of Directors approved the application for privileges for Dr. S. Patel at Hotel Dieu Hospital. 

NEW BUSINESS

Medical Director (Chief of Staff) at Hotel Dieu Hospital – The Board of Directors appointed Dr. S. Patel as Medical Director at Hotel Dieu Hospital. 

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of March was reviewed.

Standing Item – Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Tuesday, 14 May 2024 at 1200 hours via hybrid.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 05 March 2024.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Innovative Care: Stronger Together Fundraising Campaign, Construction of New Therapeutic Space, Bill 124 – Court of Appeal of Ontario Ruling and Fixed Long-Term Care Act (FLTCA) updates, Good News Item (SJCCC celebrated Mission week from February 5th to 9th, 2024) and Census Data.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statement for the Period of January 2024  as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for January 2024.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Physician Reapplications 2024 – Medical Staff reapplications have been reviewed by the PAC and were recommended for approval to the Board of Directors.

The following physicians were reappointed by the Board to the Medical Staff for 2024 for the privileges of Active Medical Staff, as recommended by the PAC: Dr. Panesar, Dr. Isaac and Dr. Read.

GOVERNANCE COMMITTEE 

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-25 re Governance Committee as reviewed.

Board Member Resignation – The Board of Directors accepted the resignation of Ms. Lalonde. She has agreed to stay on until the Annual Meeting of the Board of Directors. 

NEW BUSINESS

Recommendation for Representative of Senior Staff to the Comprehensive Planning, Finance and Personnel Relations Committee – It has been approved by the Board of Directors that Derek Soares be appointed as Assistant Executive Director. 

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of March was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update – Invitation was signed to join a Community Conversation Table surrounding Equity, Diversity and Inclusion (EDI) Initiative. A number of different organizations are involved to show their passion, support and commitment towards EDI.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed 

The next regular Board of Directors meeting is scheduled for Tuesday, 02 April 2024 at 1200 hours via video conference.

REPORT FROM THE BOARD

The regular monthly meeting of the Board of Directors was held on 06 February 2024.

THANK YOU CARD FROM KIM GILLET – Noted.

ADMINISTRATION REPORT

Mrs. Lafrance-Allaire’s report included: Innovative Care, Develop an Enhanced HDH Therapeutic Program, updated Introduction and Organization policies re #1-a-35 Organization Chart – Areas of Responsibility and #1-a-36 Organization chart – Personnel, Management Goals (Q3 update) and Provincial Pre-Budget Preparations (Advantage Ontario and Catholic Health Association of Ontario), Good News Item (Staff  Hub continues to grow with more available food choices) and Census Data. Also discussed: 

Policy Approval 

The Board of Directors approved the following policies as reviewed/revised with one additional change to the correction made to policy #3-a-20. 

-Board of Directors Policy #2-a-6 re Orientation Programme for Board Members and Members of Board Committees

-Corporate Policy #3-a-20 re Disagreement with a Physician’s / Nurse Practitioner’s Orders

-Corporate Policy #3-a-50 re French Language Services

-Corporate Policy #3-a-91 re Corporate Procurement Policy

-Corporate Policy #3-a-92 re Procurement Code of Ethics

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)

Financial Statements – The Board of Directors approved the Financial Statements for the Periods of  30 November 2023 and 31 December 2023  as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statements for 30 November 2023 and 31 December 2023.

PROFESSIONAL ADVISORY COMMITTEE (PAC) REPORT

Policy to Review

The Board of Directors approved Board of Directors policy #2-a-26 re Professional Advisory Committee as revised.

OTHER BUSINESS

Standing Item: Annual Workplan – The workplan for the month of February was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

Standing Item: Policies to be Reviewed by the Board of Directors – 

Policy #2-a-35 re Board of Directors Annual Evaluation –DEFERRED 

The next regular Board of Directors meeting is scheduled for Tuesday, 05 March 2024 at 1200 hours via video conference.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 09 January 2024.

THANK YOU CARD FROM MELANIE ROBERTSON – Noted.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: ), Innovative Care, Remote Care Monitoring (RMC), Canadian Cyber Security Tool 2.0 (CSST 2.0) Results and Collaborative Benefits with HIROC Management Limited (HML). Good News Item (the Christmas season was a success with great involvement from staff, residents and patients) and Census Data.  Also discussed:

Policy Approval – The Board of Directors approved Board of Directors policy #2-a-4 re Board of Directors Conflict of Interest Disclosure.

ETHICS AND MISSION COMMITTEE 

The spiritual report and Champlain Health Ethics case studies were presented. 

NEW BUSINESS
Educational Opportunities

• AdvantAge Ontario Online Learning Hub

Policies Approval  

The Board of Directors approved Board of Directors policy #2-a-30 re Directors’/Policy on Open Board Meeting. 

Board of Directors policy #2-a-35 re Directors’/Annual Evaluation – DEFERRED

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of January was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

• 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – Diversity Cornwall presentation held December 15th, 2023 was a success and good comments were shared by all.

Standing item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 06 February 2024 at 1200 hours.  It will be via video conference. 

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 05 December 2023.

THANK YOU CARD FROM THE ANNE VINCELLI AND FAMILY – Noted.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: SJCCC Evacuation Exercise (held on 15 November
2023, evacuation was successful), Good News Item (new rehabilitation space) and Census
Data. 

QUALITY IMPROVEMENT/SAFETY COMMITTEE
Policies to Review/Revise – The Board of Directors approved the Board of Directors policy #2-a-20 re Quality Improvement / Safety Committee.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ending 31 October 2023 as presented.

Policies to Review – The Board of Directors approved the following policies:

-Board of Directors policy #2-a-10 re Comprehensive Planning, Finance and Personnel Relations Committee
-Board of Directors policy #2-a-28 re Fiscal Advisory Committee         

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for October 2023.

GOVERNANCE COMMITTEE
Ethics and Mission Committee Theologian or Clergy Member – The Board of Directors appointed Deacon Cote as the theologian/clergy on the Ethics and Mission Committee. 

Update Terms of Reference in Bylaws – The Board of Directors recommended to the Members of the Corporation that the Administrative Bylaws be revised to read under the Quality Improvement/Safety committee “Reports to the Board after each committee meeting with current information about services provided”.

NEW BUSINESS
Educational Opportunities

• AdvantAge Ontario Online Learning Hub

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of December was reviewed.

Standing Item: Equity, Diversity and Inclusion (EDI) Update

• 2SLGBTQIA+ Inclusion Session – Diversity Cornwall – Diversity Cornwall presentation to be held 15 December 2023.

Standing item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 09 January 2024 at 1200 hours.  It will be a hybrid meeting. Location: St. Joseph’s Continuing Care Centre, 14 York St., Cornwall, Ontario K6J 5T2