REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 November 2022.

CORRESPONDENCE
Card from Sister Theresa Shannon re Jubilee – 60 Years

Letter from Sister Isabel Maclaughlin re Jubilee – 60 Years

Thank you Card from Ms. Doreen Seguin – Retirement Flowers

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Bill 7, More Beds, Better Care Act, 2022, Vaccination,
Management Goals – Update Q2, Strategic Plan 2022-25 Updated Management Goals 2022-23, Updated Management Goals 2022-23, Good News Item (Gym Construction) and
Census Data. Also discussed:

Policy Approval

3-a-25 Resuscitative Intervention for Care at End of Life – Deferred

ETHICS AND MISSION COMMITTEE
Policies to Review/Revise – The Board of Directors approved Corporate Policy #3-a-29 re Guidelines Regarding Sexual Intimacy as reviewed.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC) – Deferred. No quorum at the CPFPRC meeting held 24 October 2022. 

AUXILIARY REPORT
Closing the fiscal year. Money that is left will be donated to SJCCC. 

NEW BUSINESS
Board Development/Governance Education Opportunities – Circulated for information.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of November was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI) – Moving forward, the Centre will refer to DEI as Equity, Diversity and Inclusion (EDI). Use the same acronym throughout the Centre. 

It was approved by the Board of Directors to revise all committee workplans and the strategic plan to reflect acronym update from DEI to EDI.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 06 December 2022 at 1200 hours via video conference due to COVID-19. 

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 04 October 2022.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Annual Meeting Recommendations – APPROVED (written).
Membership Response re Resignation of Mr. Rasik Patel – APPROVED (written).

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Bill 7, More Beds, Better Care Act, 2022, Vaccination, 
Hospital Services Accountability Agreement (HSAA) Attestation re Parking, BPSAA Attestation 
Forms A and C, Locked Unit, Good News – Online Donations Come with Beautiful Messages
(beautiful thank you note) and Census Data. Also discussed

Policy Approval
The Board of Directors approved the following policies as reviewed/revised.
-Corporate Policy #3-a-21 re Research Proposals
-Corporate Policy #3-a-66 re Privacy Breach Management 
-Corporate Policy #3-a-67 re Privacy Logging and Auditing
-Corporate Policy #3-a-68 re Privacy and Security Training
-Corporate Policy #3-a-69 re Privacy Inquiries and Complaints
-Corporate Policy #3-a-70 re Privacy Policy
-Corporate Policy #3-a-71 re Lock Box Policy
-Corporate Policy #3-a-75 re Resident/Patient Records: Access to and Release of

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 August 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for August 2022.

GOVERNANCE COMMITTEE
Board Vacancies
The Board of Directors recommended to the Members of the Corporation that the Administrative Bylaws be revised to read:

Ten Up to twelve (12) Directors elected by the Members of the Corporation of whom at least three (3) shall be representatives of Catholic Health International; 

Board Committee Vacancies
The Board of Directors approved that Ms. Katie Payette sit on the Ethics and Mission Committee as Representative of Pastoral Care.

Annual Workplan
Correction to be made to the revised workplan. The item on the workplan should read “Submits Report to the Board a summary report of the above evaluation with recommendations for consideration and follow-up action where required.”

The Board of Directors approved the revised Governance Committee workplan as amended. 

NEW BUSINESS
Board Development/Governance Education Opportunities – Circulated for information.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of October was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

Appointment of Mrs. Anne Vincelli
The Board of Directors recommended to the Members of the Corporation that Mrs. Anne Vincelli be appointed as a regular Member of the Board of Directors for a term of two years.       

The next regular Board of Directors meeting is scheduled for Tuesday, 01 November 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 06 September 2022.

BUSINESS ARISING FROM THE MINUTES
Membership Response re Annual Meeting Recommendations – APPROVED (verbal).

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: 
Management Goals Year 2022-2023 – Managements Goals Year 2022-2023 (Q1) were prepared by the Leadership Team and reviewed by the Board of Directors. Additional goals will be added after the Strategic Planning Session.

Strategic Planning Session – Reminder – The Strategic Planning Session will take place 22 September 2022 at the Best Western Parkway Inn & Conference Centre.

Good News: HDH Program – Thank you – Thank you letter from a former patient at HDH.

Policy Deferred
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

Census as at September 1, 2022 – Reviewed.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Appointment of Auditors 2022-2023 – KPMG 

Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 June and 31 July 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for June and July 2022.

The Finance Committee had the chance to meet Mr. Dominic Bonucchi-Bilow, the new HR Generalist. The committee is looking forward to seeing how this role will develop. 

BOARDEFFECT ORIENTATION
Ms. Amy Scheiderman, BoardEffect Implementation Specialist, presented the BoardEffect software to the Board Members. Board Members were taught how to navigate through the system. The session was recorded. Mrs. Robertson will be sending the account information to all the Board Members to give them access to their BoardEffect account. 

ETHICS AND MISSION COMMITTEE
It was requested that Ms. Katie Payette, Wellness and Spiritual Health Coordinator, sit on the Ethics and Mission Committee. This will be brought forward at the next Governance Committee meeting to review.

Policies to Review/Revise – The Board of Directors approved the following policies as reviewed/revised:
-Board of Directors policy 3-a-26 re Guidelines for Use of Advance Directives for Healthcare Decisions
-Board of Directors policy 3-a-28 re Guidelines for Care at End of Life

AUXILIARY REPORT
The Auxiliary Woods Gift shop is now closed. Items that did not sell have been donated to the Cornwall Community Hospital gift shop. There are four boxes of HELPP lottery tickets left. The Auxiliary is looking to see how to handle the sale of the rest of the tickets. The decision is pending. RSHJ 125 year Anniversary hoodies have been received for the Auxiliary Members. A social tea event will be held for the Auxiliary Members in the upcoming months. 

PROFESSIONAL ADVISORY COMMITTEE
Physician Reapplications 2022 – A Medical Staff reapplication has been reviewed by the PAC and was recommended for approval. The Board of Directors approved the reappointment of the following physician to the Medical Staff for 2022 with the privileges previously held:  Dr. Martial Yitemben Tchouatieu.

NEW BUSINESS
Policies to Review – The Board of Directors approved the following policies as reviewed:
-Board of Directors policy 2-a-2 re Board of Directors
-Board of Directors policy 2-a-3 re Directors’ / Board Committee Members’ Code of Conduct

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of September was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI) – The Senior Team is participating in a DEI training session on 09 September 2022. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 04 October 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 July 2022.

BUSINESS ARISING FROM THE MINUTES
More Than Words: Land Acknowledgements BY LEFFE – Video was shared with everyone. It is a powerful video.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: COVID-19 Pandemic Response Visitor Policy, 125th Anniversary of Hotel Dieu Hospital (highlight in Standard Freeholder issue dated 17 June 2022), Kinsmen Club of Cornwall Donation (very generous donation of $11,000 in support of Hotel Dieu Hospital) and Census Data.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Quality Improvement Plan (QIP) – Although QIPs are not mandatory for 2022-2023, St. Joseph’s Continuing Care Centre will voluntarily submit their plans.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 April and 31 May 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for April and May 2022.

AUXILIARY REPORT
The Auxiliary donated $10,000 towards equipment needs and resident programs at St. Joseph’s Continuing Care Centre. Mr. Desnoyers thanked the Auxiliary for their generous donation. 

A formal motion was made at the Auxiliary meeting to dissolve the Auxiliary by the year end of 2022. It is very sad to see the Auxiliary go. Hopefully some Auxiliary members will continue to volunteer at the Centre. 

GOVERNANCE COMMITTEE
Board Vacancies – The Board of Directors accepted with regret Mr. Patel’s resignation effective 20 June 2022.  

There is now a vacant position on the Comprehensive Planning, Finance and Personnel Relations Committee.

PUBLIC RELATIONS AND BRANDING COMMITTEE
Policy to be Reviewed – The Board of Directors approved Board of Directors policy #2-a-40 re Public Relations and Branding Committee.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of June was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 06 September 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 17 May 2022.  The Annual Meeting of the Board was held immediately prior to the regular meeting (see Governance Committee section).

MORE THAN WORDS: LAND ACKNOWLEDGMENT BY LEFFE VIDEO – Video link will be emailed to all the Board Members. Discussion will be had at the next Board of Directors meeting. 

REPORT FROM ADMINISTRATION
COVID-19 Pandemic Response – An email from a resident’s family member was shared with the Board of Directors. The email was acknowledged. Thorough discussion was had. Although the Board of Directors understand the frustrations and concerns, the Board and the Centre continue to stand by their decision to keep the current vaccination policies in place at this time. 

Risk Management Plan 2021-2022 – Noted. 

Management Goals and Objectives 2022-23 – Discussed the proposed goals and priorities for the year 2022-2023 prepared by the Leadership and Partnerships Team. The goals and priorities will be updated after the Strategic Planning Session in the fall of 2022. 

Good News – Upgrades to the south parking lot.

Miscellaneous Policy Approval – The Board of Directors approved Corporate Policy #3-a-30 re Health and Safety Policy as reviewed. 

Census Data – Waiting list is the highest it’s ever been.

ETHICS AND MISSION COMMITTEE
Pre-operative Admissions – The Board of Directors approved that Hotel Dieu Hospital move toward the practice of admitting pre-op patients and that this process be relooked at in 6 months.

Champlain Health Care Ethics – Ethics Symposium – One Board Member attended the April Ethics Symposium. A recording will be shared with the Board of Directors. The recording is called The Divide Between Western Health Care and Traditional Medicine: Using the CFPC CanMeds Indigenous Supplement to Improve Competency. Discussion will be had at the next Board of Directors meeting. Suggested reaching out to the physician in the video from Akwesasne to present to the Board of Directors.

Policy Review – The Board of Directors approved Board of Directors policy #2-a-15 re Ethics and Mission Committee as reviewed.

Sister Cuddihy expressed that she has been very touched by the efforts that have gone into recognizing and acknowledging the Religious Hospitallers of St. Joseph’s (RHSJ) 125th anniversary and the Sisters.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Management Fiduciary Statement – The Management Fiduciary Statement for the month of March 2022 was approved by the Board of Directors.

Statement of Administrative Responsibility – Noted.  This document will be sent to the
Members of the Corporation for information.

Draft Audited Financial Statements – The Audited Financial Statements for the Religious Hospitallers of St. Joseph of Cornwall, Ontario: St. Joseph’s Villa; Hotel Dieu Hospital; and the Consolidated Statements for the Year Ended 31 March 2022 were presented and are recommended to the Members of the Corporation for approval.

Audit Findings Report – This document was approved by the Board of Directors and referred to the Members of the Corporation for information.

Audit Committee Annual Workplan – Updated to show that the COLA increase be completed in June. The Board of Directors approved the revised Audit Committee
Annual Workplan.

AUXILIARY REPORT
An award was presented to Mrs. Vincelli in appreciation of her 50 years of volunteer service. Mrs. Vincelli was thanked for her gift of time and commitment to SJCCC’s Mission.

GOVERNANCE COMMITTEE
Board Member / Committee Member / Officers Appointment – In preparation for the Annual Meeting, the Committee made recommendations regarding appointment and reappointment of Directors including Officers (Mr. Paul Desnoyers, Chairperson, Mr. Mathieu Despatie, Vice-chairperson and Ms. Elizabeth MacLennan, Secretary-Treasurer) and Ex-officio Members. These recommendations were subsequently recommended at the Annual Meeting to the Members of the Corporation for approval.

Annual Reports – Annual reports from the Chairperson, Executive Director, Medical Director of Long-Term Care, Chairperson of the Comprehensive Planning, Finance and Personnel Relations Committee, Chairperson of the Ethics and Mission Committee, Chairperson of the Quality Improvement / Safety Committee and Chairperson of the Public Relations and Branding Committee were presented, approved and forwarded to the Members of the Corporation.

NEW BUSINESS
“Horizon of Hope” Video – Video was shared with the Board of Directors. 

The next regular Board of Directors meeting is scheduled for
Tuesday, 28 June 2022 at noon via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 05 April 2022.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: 21 Questions-HIROC, Strategic Planning Session (date of the session to be determined), Good News (RHSJ 125 Years 1897-2022) and Census Data. Also discussed:

COVID-19 Pandemic Response – Even though the Ministry of LTC and the Ministry of Health have lifted the requirements for proof of vaccination against COVID-19 for staff, support workers, volunteers and visitors in Long-term care homes. St. Joseph’s Continuing Care Centre (SJCCC) continues to enforce its vaccination policy which requires all staff, support workers, volunteers and visitors to show proof of the full series of a COVID-19 vaccine (two doses).

Miscellaneous Policy Approval
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policies as presented:
-Corporate Policy #3-a-10 re Complementary Services Offered by Regulated Health Professionals (RHPs) Not Employed by SJCCC
-Corporate Policy #3-a-15 re Contacts – Affiliation Agreements 
-Corporate Policy #3-a-18 re Contracts – Services and Projects

EXECUTIVE COMMITTEE
BoardEffect – The Board of Directors will be moving forward with BoardEffect. 

Policy to Review – Board of Directors policy #2-a-8 re Executive Committee was approved as presented.

QUALITY IMPROVEMENT / SAFETY COMMITTEE
Dashboards and Graphs – Metrics discussed, continued ongoing staff education emphasized.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 28 February 2022 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for February 2022.

PROFESSIONAL ADVISORY COMMITTEE
Preventable Emergency Department Visits QIP Indicator Results – St. Joseph’s Villa is doing well according to the Long-Term Care QIP Potentially Avoidable ED Visits Indicator chart.

GOVERNANCE COMMITTEE
Policy to review – Board of Directors policy #2-a-25 re Governance Committee was approved as presented.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of April was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed.

The next regular Board of Directors meeting is scheduled for Tuesday, 17 May 2022 at 1200 hours via video conference due to COVID-19. The Annual Meeting will also be held on that day.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 March 2022.

CORRESPONDENCE
Thank you Card – Retirement Flowers – The Board of Directors noted the card of appreciation for Ms. Trudy Rivieres’ retirement gift.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: AdvantAge Ontario – Advocacy Bill 124, COVID-19 Pandemic Response, Strategic Planning Session, Lights of Hope Campaign (message from the members of the RSHJ Fund), Long-Term Care Service Accountability Agreement (L-SAA) Schedule E re Form of Declaration of Compliance (approved and signed), Service Accountability Agreements (SAAs) – Extension (LSAA and HSAA Extending Letters approved) and Census Data. Also discussed:

Crisis Communication Management – A recording from AdvantAge Ontario Handling Media Requests during COVID-19 was shared with the Board of Directors by email.

Miscellaneous Policy Approval
-Board of Directors Policy #2-a-8 re Executive Committee –DEFERRED.
-Board of Directors Policy #2-a-15 re Ethics and Mission Committee –DEFERRED.
-Board of Directors Policy #2-a-25 re Governance Committee  –DEFERRED.
-Board of Directors Policy #2-a-40 re Public Relations and Branding Committee –DEFERRED.
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policy as revised:

-corporate policy #3-a-75 re Resident/Patient Records: Access to and Release Of 

EXECUTIVE COMMITTEE
Dementia Care Study – The Executive Committee accepted that SJCCC proceed with the Dementia Care Study conducted by Redeemer University.

ETHICS AND MISSION COMMITTEE
Champlain Care Health Ethics – Ethics Symposium – Ethics Symposium coming up in April. Registration is now open.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 January 2022 as presented.

Audit Planning Report – Accepted for information purposes.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for January 2022.

PROFESSIONAL ADVISORY COMMITTEE
Mr. Desnoyers welcomed Dr. Menard to her first Board meeting. Dr. Menard introduced herself. 

Physician Reapplications 2022 – Dr. M. Reen’s Medical Staff reapplication has been reviewed by the PAC and was recommended for approval.

The Board of Directors approved the reappointment of Dr. Reen to the Medical Staff for 2022 with the privileges previously held.

NEW BUSINESS
Future Board Meetings – Discussion was had regarding how to resume in-person board meetings safely. Different options were discussed including hybrid board meetings. The Board agreed that it is still too soon to resume in-person meetings. This item will be revisited at a later date.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of March was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. The column “Date Last Approved” must be updated. Mrs. Robertson will make the necessary changes.

The next regular Board of Directors meeting is scheduled for Tuesday, 05 April 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 01 February 2022.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Our Centre Re-opens Safely Post COVID-19 (Sister Rosalia Cobey Awards, Religious Hospitallers of St. Joseph (RHSJ) 125th anniversary), Vaccination LTC Pandemic Response (the Ministry imposed mandatory third booster vaccination date has been postponed to 14 March 2022), Crisis Communication Management, HIROC – 21 Questions about risk and Census Data. Also discussed:

Management Goals – Update Q3 – The Management Goals (Q3) were reviewed.

A special thank you –  A beautiful thank you card from a family was shared with the Board of Directors. Thank you cards are now shared and displayed at the appropriate nursing stations for everyone to see. 

Miscellaneous Policy Approval
-Corporate Policy 3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policies as reviewed:

-Board of Directors Policy #2-a-6 re Orientation Programme for Board Members and Members of Board Committees;
-Corporate Policy#3-a-50 re French Language Services;
-Corporate Policy #3-a-91 re Corporate Procurement Policy; and
-Corporate Policy #3-a-92 re Procurement Code of Ethics.

Chief of Staff Transition – The transition from Dr. Foley to Dr. Ménard has been made. Patients have now been transferred to Dr. S. Isaac and Dr. H. Panesar. 

QUALITY IMPROVEMENT / SAFETY COMMITTEE
Annual Workplan – The Workplan was revised to remove “Reviews information collected through the annual Employee Survey and any quality improvement initiatives proposed by Administration in response to survey findings”. This item will be added to the Comprehensive, Planning, Finance and Personnel Relations Committee Workplan. 

The Board of Directors approved the Quality Improvement / Safety Committee Workplan as revised.

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Periods Ended 30 November 2021 and 31 December 2021 as presented.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for November and December 2021.

AUXILIARY REPORT
Closure of the gift shop in January due to the pandemic. The Auxiliary is planning for an Annual General Meeting (AGM) in May. A meeting will be scheduled to discuss the reopening of the gift shop. 

PROFESSIONAL ADVISORY COMMITTEE
Policy for Review
The Board of Directors approved Board of Directors policy #2-a-26 re Professional Advisory Committee as reviewed.

Physician Reapplications 2022 – The Medical Staff reapplications have been reviewed by the PAC and were recommended for approval.

The Board of Directors approved the reappointment of the following physicians to the Medical Staff for 2022 with the privileges previously held with the exception of Dr. Ménard who is now Active Staff:  Dr. Bazile, Dr. Patel and Dr. Ménard (Active Staff).

Applications for Appointment to the Medical Staff – The applications of Dr. Sandhya Isaac and Dr. Harpreet Panesar for medical staff privileges have been completed and have been reviewed by the PAC.  The PAC recommends their appointments to the Medical Staff.

The Board of Directors approved the appointment of Dr. Isaac and Dr. Panesar to the Associate Staff.

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of February was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

The next regular Board of Directors meeting is scheduled for Tuesday, 01 March 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 11 January 2022..

REGIONAL ETHICS ROUNDS DECEMBER 2021 – “THE INDIGENOUS PERSPECTIVE ON THE CONTINUUM OF CARE” SUMMARY – Mrs. McNally presented a verbal summary of the Regional Ethics Rounds presentation that was held back in December. A written summary was also included in the Board package.

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: Our Centre Reopens Safely Post COVID-19 (90s’/100s’ Club), LTC Development Application (Application was filed 30 December 2021), Remote Care Monitoring and Census Data. Also discussed:

Vaccination and Long-Term Care Pandemic Response – Last Friday, all eligible patients and residents received their fourth dose of the COVID-19 booster. There will be clinic vaccinations in Jeanne Mance Hall this week and the next to allow staff the opportunity to receive their 3rd dose of the COVID-19 booster.  

The Long-Term Care Ministry directives mandate that employees, volunteers and visitors take a rapid antigen test at a frequency of two times per week. Effective this morning, St. Joseph’s Continuing Care Centre will have people test three times a week.

Miscellaneous Policy Approval
-Corporate Policy #3-a-75 re Resident and Patient Records – Access to and Release of –DEFERRED.
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved Board of Directors policy #2-a-4 re Board of Directors Conflict of Interest Disclosure as reviewed.

AUXILIARY REPORT
Pandemic protocols have changed. Until further notice, volunteers are not allowed to enter the Centre and the Gift Shop is closed. Mr. Desnoyers asked Mrs. Vincelli to thank all the Auxiliary Members on behalf of the Board of Directors.

GOVERNANCE COMMITTEE
Quality Improvement (QI) / Safety Committee Chairperson – The Board of Directors recommended to the Members of the Corporation that Sister Cuddihy become the new Chairperson of the QI Committee and that Dr. Grant remain on the QI Committee as “Other Member(s) as approved by the Board”.

Standing Item: Annual Workplan – Revised to add “review attendance of Board and Board Committee Members” at every Governance Committee meeting. 

The Board of Directors approved the Governance Committee Annual Workplan as revised.

NEW BUSINESS
Board of Directors Policies to Review/Revise – The Board of Directors approved the following policies as reviewed/revised.

-Board of Directors policy #2-a-30 re Policy on Open Board Meetings; and
-Board of Directors policy #2-a-35 re Board of Directors Annual Evaluation.   

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of January was reviewed.

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

Medical Staff – Dr. Foley is retiring 28 January 2022. Dr. Menard has been appointed as Medical Director – CCC effective February 1, 2022. The Board of Directors thanked Dr. Foley for all his years of service at the Centre and wished him the very best in his future endeavors. 

The next regular Board of Directors meeting is scheduled for Tuesday, 01 February 2022 at 1200 hours via video conference due to COVID-19.

REPORT FROM THE BOARD
The regular monthly meeting of the Board of Directors was held on 07 December 2021.

CHAIRPERSON’S REPORT
Mr. Desnoyers shared information about multiple webinars he has attended in the past month including a three part Long-Term Care  Governance and Leadership webinar series and the Regional Ethics Rounds “The Indigenous Perspective on the Continuum of Care”. Mr. Desnoyers gave a verbal summary of the webinars to the Board Members. In the Leadership webinar series, they spoke about “21 questions”. It is a document regarding guidance for healthcare boards on what they should ask senior leaders about risk. The Board agreed that this may be a good exercise for the Board of Directors and Seniors Team. It could be a special session of the Board. The Catholic Health Association of Ontario was offering a session on the topic “Creating Awareness in Serving Our Indigenous and LGBTQS2 Communities”. The session was taking place at the same time as this Board meeting, therefore, the recording will be distributed to the Board Members if received. 

ADMINISTRATION REPORT
Mrs. Lafrance-Allaire’s report included: The Upper Canada and Cornwall Area (UCCA) Ontario Health Team (OHT) update (currently putting together a spending plan to address three separate projects), Vaccination, LTC Development Application, Remote Care Monitoring [RCM] (program continues to grow, currently supporting a total of 35 patients in the virtual ward), Ministry of LTC Inspection Report (three critical incidents) and Census Data. Also discussed:

Miscellaneous-Policies
-Corporate Policy #3-a-75 re Resident and Patient Records – Access to and Release of
                                                                                                                                   –DEFERRED.
-Corporate Policy #3-a-21 re Research Proposals –DEFERRED.

The Board of Directors approved the following policies as reviewed/revised.

QUALITY IMPROVEMENT (QI) / SAFETY COMMITTEE
Policy to Revise
The Board of Directors approved the following policy as revised.

-Board of Directors policy #2-a-20 re Quality Improvement

COMPREHENSIVE PLANNING, FINANCE AND PERSONNEL RELATIONS COMMITTEE (CPFPRC)
Financial Statements – The Board of Directors approved the Financial Statements for the Period Ended 31 October 2021 as amended.

2022-2023 Budget – The Board of Directors recommended to the Members of the Corporation the budget which has already been reviewed by the Fiscal Advisory Committee:
–Long-Term Care: $15,926,822 with a projected surplus of $413
–Complex Continuing Care: $10,493,786 with a projected surplus of $275; and
-(Combined) Capital Budget of $36,000 for the Centre.

Management Fiduciary Statement – The Board of Directors approved the Management Fiduciary Statement for October 2021.

Policy to Revise
The Board of Directors approved the following policy as revised with a small added change to number 13.

-Board of Directors policy #2-a-10 re Comprehensive Planning, Finance and Personnel Relations Committee

Standing Item: CPFPRC Annual Workplan – The workplan was revised to add “Reviews information collected through the annual Employee Survey and any initiatives proposed by Administration in response to survey findings”. 

The Board of Directors approved the CPFPRC Annual Workplan as revised. 

AUXILIARY REPORT
The Auxiliary is happy to be back and functioning. Mrs. Vincelli thanked all who helped to renovate the gift shop, especially Mr. Ingram and Ms. Hollingsworth. The Auxiliary is selling tickets for the Auxiliary Christmas raffle. The tickets are selling well. It is with great sadness that Mrs. Vincelli announced the passing of Ms. Jane Anderson. She will be missed terribly. Mr. Tom Wallace will be the new treasurer. 

FISCAL ADVISORY COMMITTEE
Policy to Review
The Board of Directors approved the following policy as reviewed.

-Board of Directors policy #2-a-28 re Fiscal Advisory Committee 

Annual Workplan – The workplan was revised to add “Awareness of diversity, equity and inclusion (DEI)”.

The Board of Directors approved the Fiscal Advisory Committee Annual Workplan as revised. 

PUBLIC RELATIONS AND BRANDING COMMITTEE
Hotel Dieu Rehabilitation – Discussion – Conversation was had regarding the name of the program in Hotel Dieu Hospital. The Board of Directors agreed that “Rehabilitation” would be a good name for the program since it does note create any limitations.

The Board of Directors approved that the program in Hotel Dieu be named Rehabilitation.

Crisis Communication – A crisis communication plan will be worked on to assure there is something in place if ever an issue were to arise. SJCCC has a Pandemic Plan but it should have something that is more general in nature. 

NEW BUSINESS
SJCCC Explore the Grounds Video – The SJCCC Explore the Grounds video was played during the Board of Directors meeting. The next step will be to record a video during the winter. It was suggested to capture the cross lit up at night. 

The SJCCC Explore the Grounds video will be shared with Catholic Health International. 

OTHER BUSINESS
Standing Item: Annual Workplan – The workplan for the month of December was reviewed.

Standing Item: Diversity, Equity and Inclusion (DEI) Regional Ethics Rounds December 2021 –
“The Indigenous Perspective on the Continuum Care” – It was requested that Mrs. McNally
attend the next Board of Directors meeting to present a summary of the Regional Ethics Rounds
“The Indigenous Perspective on the Continuum of Care”. 

Standing Item: Policies to be Reviewed by the Board of Directors – Reviewed. 

The next regular Board of Directors meeting is scheduled for Tuesday, 11 January 2022 at 1130 hours via video conference due to COVID-19.